Accounts Payable / Payroll Technician

Accounts Payable / Payroll Technician

District Office - Full time

Please go to Edjoin.org to apply for this position: https://www.edjoin.org/Home/JobPosting/1907013 (copy this link to your web browser)

General Job Description

Under the limited supervision of the Accounts Payable/Payroll Technician, performs accounting and clerical tasks involving payroll and employee benefits, receiving only occasional instruction or assistance as new or unusual situations arise. The Accounts Payable/Payroll Technician fulfills a key role in the operation of the school district. The Accounts Payable/Payroll Technician is a member of the district team and assists with the fiscal management of the district with duties as listed below.

Essential Payroll Duties
• Performs all duties relative to District’s monthly regular and supplemental payroll
• Audit timesheets for supplemental payroll
• Process monthly voluntary deductions
• Monitor daily Frontline (AESOP) substitute teachers
• Process Worker’s Compensation payments and reports, when needed
• Perform complex calculations, generate documents and reports for collective bargaining as directed by CBO or Superintendent
• File monthly, quarterly or annual records
• Work with 3rd Party Administrator for Health & Welfare benefits/open enrollment for all employees
• Process quarterly taxes to EDD and multi-site reports
• Prepare and collect records for and coordinate with external auditors
• Liaise with benefit vendors

Accounts Payable
• Process accounts payable for all funds
• Submit annual sales tax to California
• Verify funding codes, assign purchase order numbers and encumber funds as approved for purchase orders
• Process 1099s

Accounts Receivable
• Invoice receivables for all funds
• Process regular deposits for all district funds

12 paid holidays + 2 floating days; monthly accrued vacation; 12 sick leave days per year; CalPERS state retirement system

Qualifications and skills
The Accounts Payable/Payroll Technician is a person who:
• Possesses a high degree of accuracy, neatness and pride in his/her work and performance.
• Possesses a high degree of personal honesty and integrity.
• Possesses an effective and appropriate level of energy and resilience to perform the assigned tasks.
• Is able to communicate effectively in writing and orally with staff and work as a member of a team.
• Has the ability to operate a variety of office equipment in the daily performance of his/her work.
• Demonstrates the ability to work effectively with people of diverse backgrounds.
• Is able to differentiate between issues of a minor nature and those that require serious and timely attention.
• Possesses an appropriate sense of humor for working in a professional education setting with young students, parents, public and school staff.


Employment Standards
The Accounts Payable/Payroll Technician must possess or meet the following standards:
• High School diploma or equivalent
• A. A. accounting major preferred
• Preferred minimum of two years of accounting experience in a school, government or business setting.
• Valid California Driver’s license and evidence of automobile insurance based on appropriate DMV regulations.
• California and Federal fingerprint clearance to work with school age students.
• Current TB clearance.
• Ability to lift and carry up to 30 pounds
• Visual acuity to read reports and numbers as part of the daily activities and sit for long periods of time.

Starting at $61,933 - $68,281/year DOE; annual increases